« Sapeur Pro » Software
for Firefighter Management
Introduction
Our software has been specially designed to meet the unique needs of fire stations, offering a comprehensive solution to manage all their aspects. The software is accessible through a Terminal Server. The server and data storage are located in Switzerland.
Each organization has a separate workspace with its software. Access and management of the various modules can be customized by the software administrator for each user of the program.
For security reasons, outside of approved connections, it is not possible to access the Internet through the terminal server. Data backup is performed once a day and these are kept for 1 year. Data restoration is possible upon request.
Module Description
Personal Information Management
The first step for effective personnel management is to have a complete and up-to-date database on each member of your team. Our software allows you to store and maintain your firefighters' personal information securely and easily accessible. From their addresses to their contact information, including their banking details for payments, everything is organized centrally for simplified management.
Absence and Leave Management
In a field where work schedules can be unpredictable and emergency missions often require full personnel, managing absences and leave is crucial. Absence and leave management allows you to track your firefighters' leave requests, plan schedules accordingly, and maintain optimal operational staffing at all times.
Skills and Roles Management
Each member of your firefighter team brings unique skills and specializations. Skills and roles management helps you identify and track these skills, allowing you to form complementary teams and assign firefighters to tasks that best match their abilities.
Medical Monitoring
The health and safety of your firefighters are an absolute priority. Medical monitoring allows you to keep an accurate record of your firefighters' medical visits, ensuring they are always in good health and fit to perform their duties safely.
Equipment Management
Equipment management has been specially designed to help you maintain your equipment in good condition, locate it quickly, and distribute it efficiently to your teams. Here is an overview of the key features of our equipment management module:
Equipment Catalog
Having a complete view of all your equipment is essential to ensure preparation and operational efficiency. The equipment catalog allows you to create and maintain a detailed catalog of all your equipment, from large tools to the smallest accessories. You can add information such as description, brand, model, and technical specifications for quick and accurate identification.
Storage Locations
Knowing where each item is located is essential for a rapid emergency response. Storage location management allows you to document the storage locations of your equipment, whether in your fire station, in vehicles, or in external facilities. With this functionality, you can minimize time spent searching for equipment and maximize your operational availability.
Periodically Controlled Equipment
Certain pieces of equipment require regular maintenance to ensure their proper operation and safety. Periodic equipment control allows you to schedule and track periodic controls of your equipment, such as inspections, safety tests, and overhauls.
Training and Exercise Management
Continuous training is essential to maintain skills and ensure the safety of your firefighter team. Our training and exercise management module has been specially designed to help you efficiently organize, track, and administer all training activities in your fire station. Here is an overview of the key features of our training and exercise management module:
List of Courses and Exercises
The courses & exercises module allows you to create and maintain a complete list of all training courses and exercises available for your team. Whether for initial training, continuing education, or specialization, you can record the details of each course, including subject, duration, objectives, and instructors.
Course Summoning and Mailing
Effective communication with your firefighters is crucial to ensure their attendance at planned courses and exercises. The summoning module allows sending summons to participants by email or postal mail, as well as the complete calendar for each participant in ICS format, which can be imported into various calendars like Outlook, Thunderbird, Google, iPhone, Android, etc.
Incident Report Management
Our incident report management module offers a comprehensive solution to record, track, and analyze each intervention of your firefighter team. Here is an overview of the key features of our incident report management module:
Incident Report Management
Our software allows you to create and manage detailed incident reports for each incident your team responds to. You can record crucial information such as date, time, location, nature of the incident, actions taken, and results.
Equipment Used
Equipment used during an intervention can play a crucial role in its progress and outcome. Equipment intervention management allows you to inventory and track equipment used for each incident.
Duty and Guard Management
Our management software offers a comprehensive solution to efficiently plan, track, and manage duties and guards. Here is an overview of the key features of our duty and guard management module:
Duties
Duties are periods during which members of your team are assigned to specific tasks, such as facility surveillance, equipment maintenance, or vehicle preparation. Duty management allows you to plan and assign duties based on your fire station's operational needs, taking into account each team member's availability and ensuring fair distribution of responsibilities.
Hall Guards
The hall guard module is designed for event management. Hall guard management allows you to plan and manage hall guards. You can assign hall guards based on your firefighters' skills, availability, and preferences.
Mail Template Management for Mailing
Effective communication within your firefighter team is crucial to ensure activity coordination, procedure transparency, and maintaining an efficient work environment. Our mail management and creation software offers a practical solution to quickly and easily generate a variety of mailing documents tailored to your specific needs.
Document templates are linked to the various software modules. Here is an overview of the key features of our mail management and creation module for sending mailing letters from the following modules:
- Letters to personnel
- Course summons letters
- Hall guards
- Duties
Personnel Payroll Management
Payroll management offers a comprehensive solution to manage all activities related to your personnel's compensation, ensuring transparent, accurate, and regulation-compliant management. Here is an overview of the key features of our personnel payroll management module:
Activities to be Paid
Our software allows you to track and record all activities requiring financial compensation for your personnel. Whether for interventions, courses and exercises, duties, or hall guards, you can record all activities to be paid transparently and accurately.
Bank Payment File Creation (ISO 20022)
Once payroll payments are calculated, our software allows you to create bank payment files compliant with the ISO 20022 standard, thus ensuring secure and standardized transactions with financial institutions.
Reports/Statements
There is a wide range of pre-existing reports/statements, designed to meet your specific needs in personnel, equipment, operational activities, payroll, and statistics management. With the ability to customize the logo of the reports, you can add a personal touch to your documents to reflect your fire station's identity. Here is a small overview of the many available reports/statements for each module:
For Personnel Module
- Personnel file
- Labels
- Equipment
- Medical visits
For Equipment Module
- Detailed inventory
- Inventory by locations
- Control sheet
For Activities Module
- Course calendar
- Incident reports
- Duty summary
For Statistics
- Staff reports
- Financial reports
- Hours summary
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